The conference will be held in Baku, Azerbaijan on 18-19 April 2011.

Hyatt Regency Baku
1 Bakikhanov, AZ1065,
Baku, Azerbaijan 1065
Tel: +994 12 496 1234    Fax: +994 12 496 1235
Email: baku.hotels@hyatt.com

http://www.baku.regency.hyatt.com/hyatt/hotels/

 

If you are traveling to Azerbaijan you need to obtain an appropriate visa. Only citizens of Russia and CIS countries (except Turkmenistan) do not need a visa to enter Azerbaijan.

NOTE: Effective 15 October 2010, the Azeri Government has officially stopped to Issue Visa’s on arrival at the Baku airport for European and US Citizens (Turkish & Russian nationals are not affected). All affected nationals are required to obtain their visa in advance from an Azeri embassy. 

Azerbaijan is sending back any passengers without a pre-arranged visa. Only diplomats and people on official government business are being allowed in without a visa.

 To obtain visa to Azerbaijan you will need an official Letter of Invitation from an organization registered in Azerbaijan. Visa support letter has to be on a headed paper, duly stamped and signed. Invitation letter has to be submitted to Azeri embassy abroad along with application form, two passport-size (3x4 cm) photos and original passport/travel document (must be valid for at least 6 months after the expiry date of the Azerbaijani visa applied for). It will allow applicant to obtain single entry  visa and authorizes to enter and stay in Azerbaijan for up to 30 days.

In order for us to arrange a visa invitation letter from our partner company from Azerbaijan (Azerbaijan State Oil Academy) we will require the following:

·         Scanned copy of the passport 

·         Your contact details

·         Place of applying for visa (in what country, city)

The preparation of the Invitation Letter can take 3 to 5 working days.

For Czech Republic the Invitation Letter has to be legalised in the Ministry of Foreign Affairs and can take up to 10 working days.

Visa processing time differs depending on the country where you applying.

If you are applying in EU countries such as Switzerland, France, Austria, Spain, Czech Republic the visa processing time is 5 to 10 working days. Please do send us the necessary documents not later than 1st of April 2011.

If you are applying in USA the visa processing time is 10 working days. Please do send us the necessary documents not later than 25 March 2011.

If you are applying in the UK the visa processing time is minimum 10 working days. Please do send us the necessary documents not later than 25th of March 2011.

Asian nationals (India, Pakistan, Malaysia, Indonesia, UAE, S. Arabia, Philippines, China, Hong Kong, Taiwan, etc.) have to get in touch with the Azeri embassy first to check regulations. However, some embassies might insist on having separate authorisation from MFA for those Asian & African nationals. Please check with the embassy first.